Given the uncertain economic situation these days, many companies and businesses are looking forward to securing the best from their current enterprise resource planning systems rather than choosing to invest in a new system entirely. This can also be one of the best choices to make unless your company has outgrown its current ERP System entirely. As far as feasibility is concerned, this is one of the best things to do in the industry. In fact, our planning experience with our clients is that most of their operational plans lie in the business process rather than in the system itself. This means that they may end up misusing the business processes. Let us now look at the main steps to achieve ERP System optimization and benefits realization.
1. Prioritize and identify the problems with the current technology and business environment
The first step towards making the most out of your ERP System is to determine the problems you have. Moreover, you can also rank the problems starting with the most prevalent to the lowest forms. This action of pin-pointing your current system will make it last for a long time. Common problem categories include lack of employee training or communication, broken business processes, and poor system functionality.
2. Quantify and identify opportunities to have your business process improved
For you to ensure you are working towards achieving optimal results and benefits from your system, ensure you define the opportunities available for you to improve all the ERP System processes. For this step, you must have the business processes documented. You can also quantify the business benefits of improving those processes and identifying improvement opportunities. Moreover, the customization and configuration of the current ERP System must be audited to ensure all the business processes and requirements are aligned positively.
3. Define solutions and causes for problems with the current system
A successful implementation of your ERP System should commence when you define the root solutions and causes for all the problems you have encountered or expect to encounter. After prioritizing your problems in the first step and quantifying the opportunities you have to improve your business process in the second step, you must be capable of defining the potential solutions to the causes of failure. When this step is coming to its close, you must pursue your operations to improve your business and technology.
4. Implementing your ERP System benefits realization plans
Once you are done identifying the causes of your ERP System failure and their subsequent processes, it is time to implement them. Ensure you undertake these solutions with the clear goals in mind. Efficiency is the key to achieving your goals with the ERP System. These solutions should also be treated like all other project tasks with clear milestones, tasks, and ownership solutions as it is the best route to success.
If you implement the above steps, you will have an increased opportunity to realize untapped business benefits from your current ERP System rather than investing in a new system.